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File #: 230487    Version: 1 Name:
Type: Ordinance Status: Passed
File created: 5/8/2023 In control: Council
On agenda: 6/15/2023 Final action: 6/15/2023
Title: Sponsor: Director of General Services Department Authorizing the Manager of Procurement Services to execute a one-year piggy-back contract with ConvergeOne, Inc, that exceeds the $1,000,000.00 Section 3-41(a)(2) threshold for the purchase of Dell products and services; and authorizing the Manager of Procurement Services to amend the Contract and exercise the City's five one-year renewal options without additional council authorization.
Sponsors: Director of General Services
Attachments: 1. 230487 EVP3902 CSDGKC C062518 - KCMO FINAL 040723, 2. 230487 CREO Goals Request Form EVP3902 041423-signed (1), 3. Docket Memo Template- EVP3902 041323, 4. 230487 Docket Memo, 5. 230487.Authenticated Ordinance
ORDINANCE NO. 230487


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Sponsor: Director of General Services Department

Authorizing the Manager of Procurement Services to execute a one-year piggy-back contract with ConvergeOne, Inc, that exceeds the $1,000,000.00 Section 3-41(a)(2) threshold for the purchase of Dell products and services; and authorizing the Manager of Procurement Services to amend the Contract and exercise the City's five one-year renewal options without additional council authorization.

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WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $1,000,000.00; and

WHEREAS, the contract for purchase of Dell products and services will exceed $1,000,000.00 for a single project or for multiple projects throughout the fiscal year and subsequent years; NOW, THEREFORE,

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to execute a one-year piggy back contract with ConvergeOne, Inc, that exceeds the $1,000,000.00 Section 3-41(a)(2) threshold for the purchase of Dell products and services. Copies of the Contract are on file in the Procurement Services Division.
Section 2. That the Manager of Procurement Services is authorized to execute contract amendments and is authorized to exercise the City's five one-year renewal options without additional Council authorization.
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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City's Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be...

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