ORDINANCE NO. 230091

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Sponsor:  Councilmember Parks-Shaw

Authorizing the Manager of Procurement Services to exceed the $400,000.00 Section 3-41(a)(2) ordinance threshold on Contracts with Unity Southeast Church, a nonprofit corporation, to provide extreme shelter management services with such funds that are appropriated in the City Budget; and authorizing the Manager of Procurement Services to amend and extend the contract.

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WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $400,000.00; and

WHEREAS, the purchase of extreme shelter management services can exceed $400,000.00 throughout the fiscal year; and

WHEREAS, this Ordinance authorizes the Manager of Procurement Services to exceed $400,000.00 in the City’s contract with Unity Southeast Church with funds appropriated by City Council; and

WHEREAS, the Manager of Procurement Services is authorized to issue a Purchase Order only up to the amount appropriated for the Purchase Order; and

WHEREAS, the extreme weather has necessitated the City increase the maximum amount of the Purchase Order issued to the Unity Southeast Church to $424,076.00; and

WHEREAS, the City does not have any additional financial obligation to Unity Southeast Church under this Contract until the City issues a Purchase Order to Unity Southeast Church; and

WHEREAS, under the Contract, the Unity Southeast Church cannot not provide any services and is not entitled to any payment in excess of the dollar amount contained in any Purchase Order with funds appropriated by the City Council and is not entitled to any payment; and

WHEREAS, in the event extreme weather necessitates additional funding for this Contract, City Council may opt to appropriate additional funds to fund the Purchase Order issued to Unity Southeast Church; NOW, THEREFORE

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Manager of Procurement Services is authorized to exceed the $400,000.00 Section 3-41(a)(2) ordinance threshold on Contracts with Unity Southeast Church, a nonprofit corporation, to provide extreme shelter management services with such funds that are appropriated in the City Budget.  Copies of the Contract is on file in the Procurement Services Division.

Section 2. That the Manager of Procurement Services is authorized to execute contract amendments to the contract with Unity Southeast Church and is authorized to exercise the City’s remaining four one-year renewal options without Council authorization.

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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

Approved as to form and legality:

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Tammy Queen

Director of Finance

Approved as to form:

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James M. Brady

Assistant City Attorney