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File #: 220668    Version: 1 Name:
Type: Ordinance Status: Passed
File created: 8/3/2022 In control: Council
On agenda: 8/11/2022 Final action: 8/11/2022
Title: Authorizing the Director of Finance as part of the OneIT Initiative to execute a five year $5,141,086.72 sole source Payment Plan Agreement with Key Government Finance, Inc. for Cisco SMARTnet and SMARTnet Onsite Services; appropriating $307,620.13 to the Reimbursable Maintenance Account; authorizing the Director of General Services to expend such funds for Cisco SMARTnet and SMARTnet Onsite Services; and authorizing the Manager of Procurement to execute amendments and a five-year sole source contract with a one year extension with ConvergeOne Inc.
Attachments: 1. Fact Sheet Cisco Renewal, 2. Fiscal Note Cisco Renewal, 3. EV3006- Cisco Products and Services- FINAL 080322, 4. 220668 Compared version, 5. Ordinance 220668 Cisco SmatNet Presentaion 080922 FINAL, 6. Authenticated Ordinance 220668
ORDINANCE NO. 220668

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Authorizing the Director of Finance as part of the OneIT Initiative to execute a five year $5,141,086.72 sole source Payment Plan Agreement with Key Government Finance, Inc. for Cisco SMARTnet and SMARTnet Onsite Services; appropriating $307,620.13 to the Reimbursable Maintenance Account; authorizing the Director of General Services to expend such funds for Cisco SMARTnet and SMARTnet Onsite Services; and authorizing the Manager of Procurement to execute amendments and a five-year sole source contract with a one year extension with ConvergeOne Inc.

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WHEREAS, the City and Kansas City, Missouri Police Department ("KCPD") have over 1,000 pieces of Cisco equipment and software; and

WHEREAS, all Cisco equipment and software must be maintained by Cisco or a Cisco authorized resellers; and

WHEREAS, under the OneIT Initiative, the City and KCPD are working together to consolidate Information Technology management of software and equipment including maintenance agreements for Cisco equipment and software; and

WHEREAS, as part of the OneIT Initiative, the City and KCPD have collaborated to have one contract for Cisco SMARTnet and SMARTnet Onsite Services through the City for all City and KCPD owned Cisco equipment; and

WHEREAS, the City and KCPD collaborated to lock in pricing for Cisco SMARTnet and SMARTnet Onsite Services for five years; and

WHEREAS, by collaborating and entering into a five-year prepaid maintenance Cisco SMARTnet and SMARTnet Onsite Services agreement, the City and KCPD will save $3,094,613.14 over the 5 year period; and

WHEREAS, to lock in the five year maintenance pricing, the City needs to enter into a five year agreement to annually pay the maintenance costs subject to annual appropriation; and

WHEREAS, Key Government Finance, Inc., Cisco's finance partner, has provided the City a five year 0% interest rate to...

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