COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 210523
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Authorizing the Manager of Procurement Services to execute a one year contract amendment to term and supply contract (EV0721) with United American Security, LLC (Garda) to provide unarmed citywide security guard services; estimating and appropriating $190,944.00 in the General Services Fund No. 7050, $66,243.00 Water Services Fund No. 8010 and $26,000 in the Sewer Fund No. 8110; and authorizing the Manager of Procurement Services to amend the contract and renew the contract for one (1) additional year, from May 1, 2021 through April 30, 2022.
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WHEREAS, the City awarded a term and supply contract to provide unarmed citywide security guard services; and
WHEREAS, the City is in the process of issuing a solicitation for unarmed guard services; and
WHEREAS, pursuant to Section 3-7(a)(2)(d), the Manager of Procurement Services finds that the provision of unarmed security services is a necessary essential service that needs to be continued while the City issues a solicitation and therefore, waives the solicitation requirements; and
WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $1,000,000.00; and
WHEREAS, the Citywide spend will exceed $1,0000,000.00 for Fiscal Year 2021-2022 from funds previously appropriated for this contract; and
WHEREAS, the City has budgeted $3,973,000.00 for all services ($2,400,000.00 for the General Services Department; $215,000.00 for the Aviation Department; and $1,363,000.00 for Water Services Department); and
WHEREAS, the execution of an increase to hourly pay from $13.75 to $15.00 impacts total security services budget by approximately $283,187.00; and
WHEREAS, an increase advances the interests of the City as a whole by adjusting pay to a commensurate rate comparable to the work provided; and
WHEREAS, this ordinance is intended to improve the quality of services provided in the City to the public and staff by reducing turnover, absenteeism, and instability in security services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to execute a one-year amendment to term and supply contract (EV0721) with United American Security, LLC to provide unarmed citywide security guard services, from May 1, 2021 through April 30, 2022. A copy of the contract amendment is on file in the Procurement Services Division.
Section 2. That the revenue in the following account of the General Services Fund is estimated in the following amount:
22-7050-071740-486310 Security $190,944.00
Section 3. That the sum of $190,944.00 is hereby appropriated from the Unappropriated Fund Balance of General Services Fund to the following account:
22-7050-071740-B Security $190,944.00
Section 4. That the sum of $26,000.00 is hereby appropriated from the Unappropriated Fund Balance of Water Services Fund to the following account:
22-8010-802360-B Security Operations $ 26,000.00
Section 5. That the sum of $66,243.00 is hereby appropriated from the Unappropriated Fund Balance of Sewer Services Fund to the following account:
22-8110-802360-B Security Operations $ 66,243.00
Section 6. That the Manager of Procurement Services is hereby authorized to amend the contract and exercise a one-year renewal of the contract without City Council authorization.
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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.
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Tammy Queen
Director of Finance
Approved as to form and legality:
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James M. Brady
Assistant City Attorney