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[COMMITTEE SUBSTITUTE FOR] ORDINANCE NO. 240315
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Sponsor: Director of General Services Department
COMMITTEE SUBSTITUTE
Authorizing the Manager of Procurement Services to exceed the $1,000,000.00 threshold with Zoll Medical Corporation for existing contract EV2481 (“Contract”) to provide specialized medical equipment, services and supplies; authorizing the Manager of Procurement Services to amend and extend the Contract; appropriating funds; authorizing the Fire Chief to make Contract purchases; and recognizing this ordinance to have an accelerated effective date.
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WHEREAS, after a solicitation, the City awarded a term and supply contract with Zoll Medical Corporation to provide specialized medical equipment, services and supplies; and
WHEREAS, Kansas City Fire Department will purchase eighty (80) 12-Lead X Series Advance Monitor/Defibrillator with the required accessories based on the proposed Quote with the issue date March 8, 2024 and included as attachment with this ordinance within Fiscal Year 2023-24 from current appropriations within the Fire Sales Tax - Capital Fund in the amount of $3,617,681.30; and
WHEREAS, Kansas City Fire Department will purchase forty-five (45) AutoPulse NXT starter kit along with Lithium Batteries base on the proposed Quote with the issue date March 8, 2024 and included as attachment with this ordinance within Fiscal Year 2023-24 from current appropriations within the Fire Sales Tax - Capital Fund in the amount of $737,493.60; and
WHEREAS, under the Contract, Contractor provides specialized medical equipment, services and supplies and the cost will exceed $1,000,000.00; and
WHEREAS, pursuant to Section 3-41, Code of Ordinances, the City Council must authorize contracts in excess of $1,000,000.00; and
WHEREAS, because of continued need for uniformity in all Fire Department’s operations and to minimize additional training costs, this is now sole brand purchase (after the initial solicitation) pursuant to Section 3-1 (22), Code of Ordinances; and
WHEREAS, pursuant to Section 3-43(a), Code of Ordinances, the City Council must authorize contracts in excess of six years; and
WHEREAS, the term of Contract EV2481 with Zoll Medical Corporation will be extended to twelve one year terms if the City Council approves the amendment; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to exceed the $1,000,000.00 threshold with Zoll Medical Corporation for existing Contract EV2481 which provides specialized medical equipment, services and supplies.
Section 2. That the Manager of Procurement Services is authorized to execute contract amendments and extend the Contract for up to twelve (12) one year renewal terms without additional Council authorization.
Section 3. That the amount of $1,000.00 is appropriated from the Unappropriated Fund Balance of the Fire Sales Tax - Capital Fund to the following account:
24-2301-231405-634180 Station Operations $1,000.00
Section 4. That the Fire Chief is authorized to expend up to $4,400,000.00 from funds appropriated to Account No. 2301-231405-634180 to purchase specialized medical equipment, services and supplies.
Section 5. That the Fire Chief is authorized to expend additional funds to purchase specialized medical equipment, services and supplies as is set forth in the City’s annual budgets.
Section 6. That this ordinance, because it appropriates money, is recognized as an ordinance with an accelerated effective date as provided by Section 503(a)(3)(C) of the City Charter and shall take effect in accordance with Section 503(a)(1) of the City Charter.
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The City has no financial obligation under this Ordinance and Agreement until the Manager of Procurement Services issues a Purchase Order which will be signed by the City’s Director of Finance certifying there is a balance, otherwise encumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise encumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.
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Tammy Queen
Director of Finance
Approved as to form:
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James M. Brady
Assistant City Attorney