ORDINANCE NO. 240994

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Sponsor:  Director of General Services Department                     

Authorizing the Manager of Procurement Services to enter into Amendment No. 1 for On-Call indefinite delivery indefinite quantity (IDIQ) contract EV3165-03 Engineering and Architectural On-Call Services with International Architects Atelier for an amount not to exceed $595,000.00; and authorizing the Manager of Procurement Services to exercise the City’s one (1) one-year renewal option prior to December 31, 2024, for the one-year term January 1, 2025 until December 31, 2025.

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WHEREAS, pursuant to Code of Ordinances Section 3-41(a)(2), department directors may enter into service contracts in which the term does not exceed six years, or six one-year terms and consideration does not exceed $400,000.00; and                     

WHEREAS the Manager of Procurement Services solicited a request for qualifications/proposals RFQ/P on September 20, 2023, from qualified engineering and architecture firms for design professional services.  The contract provides design and planning services throughout the City and this IDIQ contract can be utilized by all City departments; and

                     WHEREAS, International Architects Atelier will perform design professional services exceeding $400,000; NOW, THEREFORE,

                     BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

                     Section 1. That the Manager of Procurement Services is authorized to execute Amendment No. 1 to the agreement with International Architects Atelier for contract EV3165-03 Engineering and Architectural On-Call indefinite delivery indefinite quantity (IDIQ) Services in the amount not to exceed $595,000.00.

Section 2.  That the Manager of Procurement Services is authorized to exercise the City’s one (1) one-year renewal option prior to December 31, 2024, for the one-year term January 1, 2025, until December 31, 2025.

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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.

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Tammy L. Queen

Director of Finance

Approved as to form:

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Dustin E. Johnson

Assistant City Attorney