File #: 220912    Version: Name:
Type: Ordinance Status: Passed
File created: 10/4/2022 In control: Council
On agenda: 11/30/2022 Final action: 11/10/2022
Title: Sponsor: General Services Department and Conventions and Entertainment Facilities Authorizing the Manager of Procurement Services to exceed the $400,000.00 Section 3-41(a)(2) Ordinance threshold for a one year term contract with the Aramark Sports and Entertainment Services, LLC to provide cleaning and event setup services in the Convention and Entertainment Facilities; and authorizing the Manager of Procurement Services to amend the contract and exercise five one-year renewal options.
Attachments: 1. Aramark EV2852 Ord Fact Sheet 091422, 2. Aramark Setup Support Fiscal Note 9-22-2022, 3. EV2852 Aramark Final 021522.docx, 4. Ordinance 220912-Docket Memo EV2852, 5. 220912 Aramark Presentation 110922, 6. 220912 CS TO ORG ORD - COM, 7. Authenticated Ordinance 220912 CS
Related files: 150398

COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 220912

 

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Sponsor: General Services Department and Conventions and Entertainment Facilities

 

Authorizing the Manager of Procurement Services to exceed the $400,000.00 Section 3-41(a)(2) Ordinance threshold for a one year term contract with the Aramark Sports and Entertainment Services, LLC to provide cleaning and event setup services in the Convention and Entertainment Facilities; and authorizing the Manager of Procurement Services to amend the contract and exercise five one-year renewal options.

 

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WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $400,000.00 for services; and

 

WHEREAS, the Convention and Entertainment Facilities Department estimates it will spend $2,200,000.00 from funds previously appropriated in Fiscal Year 2022-2023; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Manager of Procurement Services is hereby authorized to exceed the $400,000.00 Section 3-41(a)(2) ordinance threshold for a one year term and supply contract with Aramark Sports and Entertainment Services, LLC, to provide cleaning and event setup services in the Convention and Entertainment Facilities. 

 

Section 2.  That the Manager of Procurement Services is hereby authorized to amend the contract and exercise up to five additional one-year renewals of the contract without additional City Council authorization.

 

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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

 

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Tammy Queen

Director of Finance

 

Approved as to form and legality:

 

 

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Jim Brady

Assistant City Attorney