ORDINANCE NO. 240481

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Sponsor:  Director of General Services Department                     

Authorizing the Manager of Procurement Services to exceed the $1,000,000.00 contract threshold for existing sole source contract No. EV2765 with Conrad Fire Equipment, Inc. to provide specialized fire services and supplies; and authorizing the Manager of Procurement Services to amend and extend the contract.

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WHEREAS, pursuant to Code of Ordinances Section 3-41(a)(2), department directors may enter into contracts involving goods, supplies, and procurement of materials in which the term does not exceed six years, or six one-year terms and consideration does not exceed $1,000,000.00; and

WHEREAS, the City of Kansas City Fire Department was awarded a grant for $1,677,279.29 in Federal funding (the “Grant”). As a condition of this Grant, the City is required to contribute non-Federal funds equal to or greater than 10.0% of the Federal funds awarded, or $167,727.93 for a total approved budget of $1,845,007.22 (the “Project”); and

WHEREAS, the Fire Department accepted the $1,677,279.29 Grant from the United States Department of Homeland Security Fiscal Year (FY) 2022 Assistance to Firefighters Grant (AFG) Program in Ordinance No. 240203; and

WHEREAS, the Grant required a City match of $167,727.93, or ten (10%) percent of the Federal contribution bringing the total sum of Federal and Non-federal funding to $1,845,007.22; and

WHEREAS, pursuant to Code of Ordinances Section 3-41, the City Council must authorize contracts in excess of $1,000,000.00; and

WHEREAS, pursuant to Section 3-43(a), Code of Ordinances, the City Council must authorize contracts in excess of six years; and

WHEREAS, the term of Contract EV2765 with Conrad Fire Equipment, Inc. will be extended for six (6) one-year terms if the City Council approves the Ordinance; NOW, THEREFORE,

                     BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

                     Section 1. That the Manager of Procurement Services is authorized to exceed the $1,000,000.00 contract authorization threshold in Code of Ordinances Section 3-41(a)(2) for existing sole source term and supply contract No. EV2765 with Conrad Fire Equipment, Inc.  to purchase specialized fire services and supplies and to purchase various appliance nozzles related to an awarded FEMA Grant.

Section 2.  That the Manager of Procurement Services is authorized to execute contract amendments and extend the sole source contract for up to six (6) one-year renewal terms without additional Council authorization. 

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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.

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Tammy L. Queen

Director of Finance

                                                                                                                              Approved as to form:

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                                                                                                                              Jim Brady

                                                                                                                              Assistant City Attorney