File #: 240880    Version: 1 Name:
Type: Ordinance Status: Referred
File created: 9/11/2024 In control: Finance, Governance and Public Safety Committee
On agenda: 10/1/2024 Final action:
Title: Sponsor: General Services Department and the Director of Aviation Department Authorizing the Manager of Procurement Services to execute Contract No. 6223080095 with Trozzolo Creative Resources Inc. that will exceed $1,000,000.00 to provide full-service advertising and marketing assistance for a five (5) year term; authorizing the Manager of Procurement Services to amend and extend the Contract; appropriating and estimating revenue in the amount of $666,667.00; and authorizing the Director of Aviation to expend appropriated funds for the contract. *****This ordinance will be held until October 22, 2024*****
Sponsors: Director of General Services, Director of Aviation
Attachments: 1. Docket Memo For 6223080095 Marketing Advertising Contract 091924, 2. 6223080095 Marketing Advertising CUP, 3. 6223080095 Marketing Advertising draft 082824, 4. Ordinance Request - Marketing Advertising Contract 6223080095 091924

ORDINANCE NO. 240880

 

 

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Sponsor:  General Services Department and the Director of Aviation Department

 

Authorizing the Manager of Procurement Services to execute Contract No. 6223080095 with Trozzolo Creative Resources Inc. that will exceed $1,000,000.00 to provide full-service advertising and marketing assistance for a five (5) year term; authorizing the Manager of Procurement Services to amend and extend the Contract; appropriating and estimating revenue in the amount of $666,667.00; and authorizing the Director of Aviation to expend appropriated funds for the  contract.  *****This ordinance will be held until October 22, 2024*****

 

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BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1.  That the Manager of Procurement Services is hereby authorized to execute Contract No. 6223080095 with Trozzolo Creative Resources Inc. d/b/a Trozzolo Communications Group that will exceed $1,000,000.00 to provide full-service advertising and marketing assistance for a five (5) year term.  A copy of the contract is on file with the Procurement Services Division.

 

Section 2.  Authorizing the Manager of Procurement Services to amend and extend the contract without Council approval if the Contract amount does not exceed $5,000,000.00 for the five (5) year term. 

 

Section 3.  That the amount of $666,667.00 is appropriated from the Unappropriated Fund Balance of the Aviation Fund to the following accounts:

 

25-8300-621030-612451                                                Promotional Exp-Air Serv Mrkt                                     $666,667.00

 

Section 4.  That the Director of the Aviation Department is authorized to expend funds appropriated to Account No. 8300-621030-612451 to fund the Contract.   The expenditure of funds for the Contract for the second through fifth years is subject to appropriation of funds.

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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.

 

 

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Tammy L. Queen

Director of Finance

 

Approved as to form:

 

 

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James M. Brady

Assistant City Attorney