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[COMMITTEE SUBSTITUTE FOR] ORDINANCE NO. 221091
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Sponsor: Mayor Quinton Lucas
Estimating revenue in the amount of $317,138.00 in the Public Safety Sales Tax Fund; appropriating $672,282.17 from the Unappropriated Fund Balance of the Public Safety Sales Tax Fund; authorizing the City Manager to execute a $7,648,330.96, six-year contract with Motorola Solutions subject to future annual appropriations; and recognizing this ordinance as having an accelerated effective date.
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WHEREAS, the City of Kansas City, Missouri contracted with Motorola Solutions for maintenance of the Mid-America Regional Radio System (MARRS) which provides the City and surrounding communities with emergency radio service in 2012; and
WHEREAS, the City works with the Mid-America Regional Council (MARC) to facilitate coordination with partner municipalities for public safety communications; and
WHEREAS, these regional partners remit fees to Kansas City for their use of the MARRS system which contribute to the Unappropriated Fund Balance of the Public Safety Sales Tax Fund; and
WHEREAS, the current MARRS radio contract is set to expire at the end of 2022; and
WHEREAS, the proposed contract renewal in 2022 increases in cost and incorporates several tower sites that were not captured in the original contract; and
WHEREAS, fees charged to community partners will increase based on the increased maintenance contract costs; and
WHEREAS, the City Council approved Ordinance No. 221063 to allow for the purchase of radios and computer-aided dispatch software and the approved purchase results in an annual discount of $90,000.00 on the annual maintenance contract; and
WHEREAS, the City has negotiated an annual discount of $225,000.00 if the maintenance contract is signed before December 27, 2022; and
WHEREAS, the total contract amount is $7,648,330.96 with the first year cost being $1,124,352.17 and future annual amounts will be subject to appropriation; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That revenue in the amount of $317,138.00 is estimated in the following account of the Public Safety Sales Tax Fund:
23-2320-100000-481000 Misc Contributions $317,138.00
Section 2. That the sum of $672,282.17 is appropriated from the Unappropriated Fund Balance of the Public Safety Sales Tax Fund:
23-2320-107006-619080-10007006 KCPD Microwave Towers $672,282.17
Section 3. That the City Manager is hereby authorized to execute a $7,648,330.96, six-year contract with Motorola Solutions with the first year cost of $1,124,352.17 payable from funds hereby and previously appropriated to Account No. 23-2320-107006-B with future annual amounts subject to appropriation for maintenance of the MARRS. A copy of the contract in substantial form is on file with the Manager of Procurement Services.
Section 4. That this ordinance, because it appropriates money, is recognized as an ordinance with and accelerated effective date as provided by Section 503(a)(3)(C) of the City Charter and shall take effect in accordance with Section 503(a)(1) of the City Charter.
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I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.
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Tammy L. Queen
Director of Finance
Approved as to form:
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Matthew Gigliotti
City Attorney