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[COMMITTEE SUBSTITUTE FOR] ORDINANCE NO. 240563

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Sponsor:  Director of Water Services Department

COMMITTEE SUBSTITUTE

Authorizing the Manager of Procurement Services to execute a $1,536,779.71 professional, specialized or technical services contract Amendment No. 3 with Doxim Utilitec, LLC, for the Water Bill Printing and Mailing Services Renewal No. 2 project extending the contract’s term and cost, for a total contract amount of $2,655,251.23; and recognizing this ordinance as having an accelerated effective date.

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WHEREAS, City Council passed Ordinance No. 210640 on August 12, 2021, authorizing a $1,018,202.40 professional, specialized or technical services contract with Doxim Utilitec, LLC, for the Water Bill Printing and Mailing Services project; and

WHEREAS, Ordinance No. 210640 approved the original contract and two successive one-year renewals; and

WHEREAS, the City executed a $1,052,130.00 professional, specialized or technical services contract on September 2, 2022, under Contract No. 22003-1 with Doxim Utilitec, LLC, for the Water Bill Printing and Mailing Services, Renewal No. 1 project; and

WHEREAS, the City executed a no-cost Amendment No. 1 under Contract No. 22003 on April 29, 2022, extending the term an additional 60 days; and

WHEREAS, the City executed a $1,118,471.52 professional, specialized or technical services contract on March 6, 2024 under Contract No. 22003-2 with Doxim Utilitec, LLC, for the Water Bill Printing and Mailing Services, Renewal No. 2 project; and

WHEREAS, the City executed a no-cost Amendment No. 1 with Doxim Utilitec, LLC, on May 1, 2024, under Contract No. 22003-2 to extend the term until June 30, 2024, in order to continue water bill printing and mailing services; and

WHEREAS, the City executed a no-cost Amendment No. 2 with Doxim Utilitec, LLC, on June 14, 2024, under Contract No. 22003-2 to extend the term until July 31, 2024, for continued water bill printing and mailing services; and

WHEREAS, this ordinance is for a $1,536,779.71 Amendment No. 3 under Contract No. 22003-2 increasing the contract’s term and cost for an additional one-year period for continued water bill printing and mailing services; NOW, THEREFORE,

                     BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Manager of Procurement Services is authorized to execute Amendment No. 3 to Contract No. 22003-2 in the amount of $1,536,779.71, for a total contract amount of $2,655,251.23, with Doxim Utilitec, LLC, for the Water Bill Printing and Mailing Services project. A copy of this amendment is on file with the Water Services Department.

Section 2. That the Director of the Water Services Department is authorized a maximum expenditure of $1,536,779.71 from Account No. 25-8010-801100-B, Consumer Services, to satisfy the cost of this amendment.

Section 3. That this ordinance, relating to expenses of government, is recognized as an ordinance with an accelerated effective date as provided by Section 503(a)(3)(B) of the City Charter and shall take effect in accordance with Section 503, City Charter.

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The City has no financial obligation under this Ordinance and Agreement until the Manager of Procurement Services issues a Purchase Order which will be signed by the City's Director of Finance certifying there is a balance, otherwise encumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise encumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

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Tammy L. Queen

Director of Finance

Approved as to form:

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Nicole Rowlette

Senior Associate City Attorney