ORDINANCE NO. 220439
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Estimating revenue in the amount of $445,170.00 in the Street Maintenance Fund; appropriating that amount to Street Lighting Special Projects Maintenance account; authorizing the Director of Public Works to enter a contract with Custom Lighting Services, LLC d/b/a Black & McDonald, in the amount of $26,818,006.55 of which $20,137,746.94 is for the conversion of the City’s inventory of standard Cobrahead streetlights to Light-Emitting-Diodes (LEDs) and $6,680,259.61 is the annual cost to provide on-going maintenance for the City’s entire inventory of streetlights and traffic signal intersections; and recognizing this ordinance as having an accelerated effective date.
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WHEREAS, the conversion of an estimated 84,000 standard Cobrahead streetlights to LEDs is anticipated to take three (3) years with funding coming from up to three years, subject to future appropriation; and
WHEREAS, the on-going street lighting and signal maintenance for 98,000 streetlights and 41 traffic signal intersections portion of the contract costs $6,680,259.61 annually for 10 (ten) years adjusted based on Consumer Price Index (CPI) each year, subject to future appropriation; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the revenue in the following account of the Street Maintenance Fund is estimated in the following account:
23-2060-891950-485450 Reimbursable Services $445,170.00
Section 2. That the sum of $445,170.00 is hereby appropriated from the Unappropriated Fund Balance to the following account of the Street Maintenance Fund:
23-2060-891950-B Reimbursable Services $445,170.00
Section 3. That the Director of Public Works is authorized to execute a contract with Custom Lighting Services, LLC d/b/a Black & McDonald in the amount of $26,818,006.55 for conversion of streetlights to Light-Emitting-Diodes (LEDs) in the amount of $20,137,746.94, for a contract term for three (3) years during conversion of the lights subject to appropriation; and on-going maintenance of streetlights and signals in the amount of $6,680,259.61 renewable for up to ten (10) years. A copy of the contract is on file in the office of the Director of Public Works.
Section 4. That the Director of Public Works is authorized to expend a total of $17,930,259.61 to satisfy the City’s obligation under the contract for the period of May 1, 2022 through April 30, 2023 from the following accounts:
23-3090-897703-B-89007055 Streetlight Maintenance $ 5,600,000.00
23-2060-891950-B Reimbursable Services 445,170.00
23-2085-891318-B Transit Operations 71,337.00
23-2060-891318-B Transit Operations 55,780.00
23-2060-892020-B Signal Special Maintenance 507,972.61
23-2080-892200-B Streetlight Conversion 11,250,000.00
TOTAL: $17,930,259.61
Section 5. That any extension for each of the ten (10) one- year renewal options beyond the fiscal year ending April 30, 2025, shall be contingent upon the annual appropriation of funds for that purpose.
Section 6. That this ordinance, relating to the design, repair, maintenance or construction of a public improvement, is recognized as an ordinance with an accelerated effective date as provided by Section 503(a)(3)(D) of the City Charter and shall take effect in accordance with that section.
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I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.
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Tammy L. Queen
Director of Finance
Approved as to form and legality:
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Dustin E. Johnson
Assistant City Attorney